Position: Grants and Compliance Manager

Suitably qualified individuals are invited to apply for a vacancy that has arisen at TrustAfrica.

Position Title: Grants and Compliance Manager

Reports to: Executive Director

Supervises: Grants Compliance Associate

Liaises with: All Staff

Job Location: Dakar, with regular international travel

Deadline for application: 11 July 2015

About TrustAfrica: TrustAfrica is an independent foundation that works to secure the conditions for democratic governance and equitable development on the continent. We work principally through collaboration and partnership with like-minded institutions and donors. Led by Africans, we convene dialogues, catalyze ideas and provide grants and technical assistance to organizations working to advance these goals.

Specific Responsibilities

Working closely with the program team and the finance department, and under the supervision of the Executive Director, the Grants and Compliance Manager will do the following:

1. Manage the grants work-flow process through the lifecycle of all grants and assure compliance with grant-making policies and procedures;

2. Competently manage the grants database to keep track of all grants. Update the database and also re-design, build forms and templates to optimize its full capabilities;

3. Prepare grant contracts and edit grant memos. Make sure that grant contracts are kept up to date and grant extensions and close-out letters are issued;

4. Work with the finance, program team, and operations to ensure compliance across grant-making functions;

5. Contribute to strategic thinking to ensure that the grants administration policies and procedures are in line with the strategic visioning of the organization;

6. Contribute to the updating of the grants section of the program manual, including designing and updating materials on procedures and ensuring the organization is up to date with new trends and policies of the international grants management field;

7. Oversee the review of grant files for compliance with reporting and payment schedules. Work with the finance and program team to prepare the annual audit;

8. Serve as the point person to grantees and partners on all grants management issues. Provide advice, conduct trainings and workshops to provide technical assistance associated with grants procedures;

9. Provide training and supervision to the Grants Associate.

Qualifications and Skills

This position requires strong technical grants management skills. In-depth knowledge of regulations and guidelines governing the processing of grant applications and related documentation is essential. The specific qualifications, skills and competencies include:
1. Advanced university degree preferably in Law and at least five years of successful grant-making experience;

2. Demonstrated knowledge of grants preparation and management; contract administration and compliance with standard requirements;

3. Excellent knowledge of data management information systems, especially knowledge and understanding of Grants Software and Excel;

4. Good computer skills and a strong knowledge of programming strategies;

5. Ability to function independently, take initiative, and handle multiple tasks simultaneously, with prompt follow-through and careful attention to detail, to organize information quickly and easily;

6. Strong communication skills and fluency in English and French (written and oral), including editing skills;

7. Strong interpersonal skills, a helpful and personable attitude, evident desire to assist staff and grantees, and an ability to work as a member of a team;

8. Commitment to TrustAfrica’s core values of equity, transparency, accountability, and integrity.

How to apply

Interested candidates should submit the following application materials in English: a cover letter, a detailed CV describing your professional experience, and contact information for three references.

Only complete applications will be considered.

Applications can be submitted to: [email][email protected]

Please include your telephone number and Skype in your cover letter and indicate the job title in the subject of your email.

Only shortlisted candidates will be contacted. No phone calls please.

TrustAfrica is an equal opportunity employer. Women and individuals from Africa and the diaspora are encouraged to apply.